Legal Administrative Assistant / Receptionist in Pittsburgh

Job Description

Actively interviewing - APPLY NOW!!

Job Title: Legal Administrative Assistant / Receptionist
Location: Pittsburgh, PA (In-Office)
Job Type: Full-Time | On-site

Join Our Team – Be the First Face of Our Firm!
We are currently seeking a Legal Administrative Assistant/Receptionist to join our Pittsburgh, PA office. This in-office role offers an exciting opportunity to support a dynamic legal team while serving as the welcoming face of the firm.

The ideal candidate is organized, detail-oriented, and thrives in a professional environment. You’ll play a vital role in supporting attorneys and staff while ensuring a positive and polished client experience.

Responsibilities:

• Serve as the first point of contact by answering and routing incoming telephone calls.
• Greet and escort clients and visitors to meeting rooms.
• Maintain attorney calendars, schedule meetings/appointments, and coordinate conference room use.
• Open, sort, and distribute incoming mail; handle outgoing mail and package delivery.
• Prepare and edit legal documents, correspondence, memoranda, and pleadings.
• Transcribe dictation and format documents as needed.
• Copy, scan, and fax documents efficiently and accurately.
• Assist with the preparation and organization of legal files, including filing documents electronically with various courts.
• Enter attorney time into Aderant timekeeping system.
• Open and maintain client files in the firm’s records management system.
• Prepare transmittal letters for monthly billing and assist with expense reporting.
• Maintain updated contact information and prepare mailing lists for firm-sponsored events.

Qualifications:

• Previous experience in a legal administrative or receptionist role preferred.
• Excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite; familiarity with Aderant and electronic filing systems is a plus.
• High level of professionalism, confidentiality, and attention to detail.
• Positive, team-oriented attitude with a commitment to client service.

Why Join Us?

• Opportunity to work with a respected legal team in a professional, collaborative environment.
• Competitive salary and benefits package.
• Be a valued part of a firm that supports your growth and success.

Ready to make a difference ? Apply now or reach out for more details.

How to Apply:
Reach out directly to Jackie Tucker for a confidential conversation and to learn more.
Email your updated resume to: jackie.tucker@gogpac.com
Call/Text: (605) 305-3814

Discretion assured. Your next big opportunity is just one step away.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.