We are seeking an experienced and detail-oriented Office Administrator to join our team. This position plays a critical role in ensuring the smooth operation of our office by managing the accounting staff, performing a variety of accounting and administrative duties, and assisting our Controller with financial, human resources, and payroll tasks. The ideal candidate will have a strong background in office management, AR/AP, accounting, HR, and administrative support, along with excellent organizational and communication skills.
Key Responsibilities:
- Ensure timely and accurate completion of accounting tasks.
- Conduct performance reviews and support staff development.
- Assist the Controller with financial reporting, budgeting, and auditing processes.
- Perform AR and AP functions to back up the team.
- Perform accounts payable and receivable functions.
- Reconcile bank statements and maintain accurate financial records.
- Prepare financial reports and summaries as required.
- Allocate costs based on divisions.
- Handle payroll processing and related tasks.
- Review and prepare month-end financials.
- Close out GL accounting periods.
- Oversee daily office operations, ensuring a well-organized and efficient work environment.
- Manage office supplies, vendor relationships, and maintenance requests.
- Coordinate meetings, appointments, and company events.
- Maintain and organize company files and records.
- Monitor travel and expenses
- Perform HR and payroll tasks
- Assist in the preparation of financial statements and reports.
- Provide administrative support as needed.
Qualifications:
- Minimum of 3 years of experience in office administrative responsibilities
- Excellent organizational, time-management, and communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Strong attention to detail and problem-solving abilities.
- Experience in the fire protection or related service industries is a plus.
Why Join Us?
- Stable Employment: As a family-owned company with a long history, we offer a stable and supportive work environment.
- Collaborative Family Culture: Join a team with a high tenure of management staff who are dedicated to working together to achieve success. Almost every member of our management team has been with them for over 20 years.
- Comprehensive Benefits: We offer competitive compensation and a benefits package
- PTO
- Laid Back, Family Atmosphere
- Performance Bonuses
- Weekly Paychecks
- iPhone
If interested, please apply directly or email an updated resume to adam.iaccio@gogpac.com.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
