The Chief Operating Officer supports the Managing Shareholder and Board of Directors in administrative responsibilities, providing advice and counsel where necessary.
- Board of Director Support Functions
- Prepare draft agendas and presentation materials for Shareholder and Board of Director meetings.
- Set up year-end calendars and estimated bonus pools.
- Conduct Board of Directors annual election.
- Handle meeting follow-up with Managing Shareholder.
- Managing Shareholder Support Functions
- Meet regularly with the Managing Shareholder to review strategic planning and provide administrative updates.
- Assist Managing Shareholder in the preparation of Shareholder and Board of Director meetings.
- Review drafts of Managing Shareholder communications.
- Assist in drafting lateral hire employment offers.
- Provide the Managing Partner with attorney financial performance information.
- Maintain historical Shareholder financial records.
- Participate in meetings with Accounting and Human Resource to provide updates to Managing Shareholder.
- Department Chair Support Functions
- Act as a liaison for administrative concerns.
- Assist in resolving new case memo issues.
- Respond to client inquiries, questions, and complaints.
- Shareholder Support Functions
- Compile monthly meeting information.
- Request and present annual Shareholder contributions.
- The Chief Operating Officer provides operational leadership across multiple functions of the Firm. These areas include finance, technology, human resources, records management and office services.
- Financial Functions
- Supervise firm budget planning and profitability metrics managed by the Controller.
- Supervise banking relationships and administer wire hire transfers, monitor disbursements, and sign checks.
- Supervise management of cash flow, billing, and collections operations.
- Technology Functions
- Strategize with the Director of Information Technology on all aspects of data security and privacy efforts.
- Assess current and future application needs and direct testing and implementation of new technology.
- Regularly monitor helpdesk response.
- Human Resources Functions
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- Strategize with the Human Resources Director on firm policy communication.
- Collaborate with the Managing Shareholder and Human Resources on recruitment and hiring needs.
- Review annual benefit plan options with Human Resources Director and Controller.
- Provide recommendations for staff bonuses and salaries.
- Participate in onboarding orientations and offboarding processes.
- Office Services Functions
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- Strategize with the Office Services Manager on issues related to firm file management and office layout needs.
- Monitor IST operations.
- Maintain relationships with the landlord, tenant representative, and onsite consultants. Analyze the Firm space needs and long-range planning for leases.
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- Member of the Technology Committee to assist in updating IT policies and security protocols.
- Member of the Retirement Committee to assess Firm retirement plan compliance, performance, and strategy.
- Member of the Practice Management Group to provide compensation schedules and fiscal year-end materials.
- Member of the Lateral Hire Committee to review practice group hiring needs and evaluate conflict information.
REQUIRED QUALIFICATIONS:
- 10-20 years of related experience.
- Bachelor’s degree in Business Administration or related field.
- Administrative support background.
- Demonstrated financial planning and analysis experience. Experience developing and managing budgets.
- Experience navigating industry changes, general business growth needs, and government regulations.
BENEFICIAL QUALIFICATIONS:
- Experience as a practicing attorney, government leadership capacity, or other related experience.
- Experience negotiating contracts for leases and services.
REGULAR SCHEDULE:
This is a salaried full time position with a regular schedule of Monday through Friday work hours. Extended hours may be needed on occasion to complete company objectives. This position interacts with their support team on a regular basis throughout the day requiring an in-office presence.
WHAT YOU CAN EXPECT FROM OUR FIRM:
- Medical, Dental, and Vision plans for individual and family
- Company paid life insurance, short- and long-term disability plans
- Flexible Spending Account
- Profit Sharing 401k Plan
- Paid Time Off and Holidays
- Tuition Assistance for education and skill development
- The role is eligible for an annual subjective bonus based on performance. I would estimate it to be around 10% of the base compensation.
- Compensation: $150,000 – $250,000 + Annual Bonus Potential
HOW TO APPLY: Apply directly to this posting or submit your resume directly to Virginia Amburgy, at Virginia.Amburgy@gogpac.com.
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
